PRIVACY POLICY

Effective Date: June 10, 2025
Last Updated: January 10, 2026

1. Who We Are

SYSGROW, INC. (“SYSGROW,” “Company,” “we,” “our,” or “us”) provides consulting, technology, and advisory services and operates websites and related online properties (collectively, the “Services”).

2. Scope

This Privacy Policy explains how we collect, use, disclose, and protect information when you:

• Visit our websites
• Contact us or request information
• Engage us for services
• Interact with us via email, phone, social media, or events

3. Information We Collect

A. Information You Provide

• Name, email address, phone number
• Company name, role/title, industry
• Messages, inquiries, and correspondence
• Scheduling information
• Billing, contractual, and engagement-related details (for clients)

B. Information Collected Automatically

• IP address and device identifiers
• Browser type, operating system, and referral source
• Pages visited, time spent, and interaction data
• Cookies and similar tracking technologies

C. Sensitive Personal Data

We do not intentionally collect sensitive personal data through our public website intake flows. If you voluntarily provide sensitive information, you consent to our processing of that information for the purpose for which it was provided.

4. How We Use Information

We use information to:

• Respond to inquiries and provide requested information
• Deliver and improve our Services
• Maintain security, prevent fraud, and protect our rights
• Manage client relationships, contracts, and payments
• Analyze website performance and usage trends
• Send operational or service-related communications

5. How We Share Information

We may share personal information with:

• Service providers (hosting, analytics, CRM, scheduling, communications) under confidentiality obligations
• Professional advisors (legal, accounting, audit)
• Government authorities where required by law
• Business transfers (mergers, acquisitions, reorganizations), subject to safeguards

We do not sell sensitive personal data.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Enable core site functionality
• Measure traffic and performance
• Understand engagement and improve content

You may control cookies through your browser settings. Disabling cookies may affect site functionality.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

8. Security

We implement administrative, technical, and physical safeguards designed to protect personal information. However, no system or transmission method is entirely secure.

9. Your Privacy Rights (Texas and Other Jurisdictions)

Depending on your location and applicable law, you may have the right to:

• Confirm whether we process your personal data
• Access your personal data
• Correct inaccuracies
• Delete personal data (subject to legal exceptions)
• Obtain a portable copy of your data
• Opt out of:
  • Targeted advertising
  • The sale of personal data (as defined by law)
  • Profiling producing legal or similarly significant effects

How to Exercise Your Rights

Email: contact@sysgrow.ai
Subject line: “Privacy Rights Request”

We may require verification of your identity before fulfilling your request.

Appeals

If we deny your request, you may appeal by emailing:

contact@sysgrow.ai
Subject line: “Privacy Appeal”

10. Texas Sensitive Data Notice (TDPSA)

Under the Texas Data Privacy and Security Act (TDPSA), certain categories of personal data are considered sensitive. Where required, we obtain consent before processing sensitive personal data.

11. Third-Party Links

Our Services may contain links to third-party websites. We are not responsible for their privacy practices or content.

12. Children’s Privacy

Our Services are not directed to children under the age of 13, and we do not knowingly collect personal data from children under 13.

13. International Users

If you access the Services from outside the United States, you acknowledge that your information may be processed and stored in the United States.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last Updated” date will be revised accordingly.

15. Contact Us

SYSGROW, INC.
1201 Fannin Street, Suite 262
Houston, TX 77002-6943
Phone: (713) 543-8838
Email: contact@sysgrow.ai